Manage Inventory Items

After creating the inventory categories, the next step is to create the invetory items for your dispensary or pharmacy. There are a few things to know before creating inventory items. They include,

• Sale Price and Buy Price: You will normally set your sale price and buy price so you can have a good report of your revenues and profits as you sell.
• Inventory Chart of Account: This is the account in your accounting Chart of Accounts that your item sales will go to. See the section on Chart of accounts for how to manage your Chart of Accounts.
• Expiry Date: It is important to set the expiry dates for drugs so as to avoid given your patients expired drug and so as to help the inventory manager fix his stock.

To manage your inventory items,

1. Click on the Dispensary/Pharmacy menu and select Manage Inventory.
2. This will open the Inventory management page. You can search for an item using the search box.
3. You can also filter the items that are displayed by using the Select Category dropdown.
4. The total number of expired items in displayed to your right at the top of the table.

To add a new item,

1. Click on the Add Inventory icon.
2. Fill out the form fields on the popup form.
3. The Barcode is important if you which to sell items using a barcode reader.
4. The combination of the Quantity In Stock and Reorder Level helps you manage the stock and ensures you dont run out of items regularly.
5. The include in NHIS field tells the system if it should allow NHIS pay for the item. The NHIS might not pay for certain items. Verify such items and indicate if necessary.
6. Click on the Save button when done.

To Edit an invetory item,

1. Click on the Edit icon for the item you want to edit.
2. Modify the fields you wish to update.
3. Click on the Save button when done.